[Tally] Ques 2011 : What is Tally Audit? Write down the steps involved in Data Backup and Restore Data Backup in Tally.

Tally Audit provides the capability to the administrator/auditor to track changes in the accounts following his previous review. In Tally, changes of two areas are very important changes in Transactions/Vouchers and changes in Ledger Masters.

The changes that affect the integrity of a transaction are only considered. for e.g. a changes in the narration does not affect the integrity of a transaction and will not be considered as a change.

if name of ledger account is changed that is affecting the voucher, so this change would be tracked.  

Tally Audit feature can be activated when we create Company and creating Security Levels also. Only a User designated as an auditor or the administrator can view the audit list and act upon it. 


Tally tracks all changes made to vouchers that are more than 30 days old. It means,  the changes to vouchers that are less than 30 days old are not reported. This time may be dedicated to correct mistakes. A changes includes insertion of new transactions or accounts.


Steps to Create Data Backup
In any business, record data or transactions are most important. Data on a computer is at risk and it occurs different types of difficulties. it is important, to take regular backing-up of data regularly, regardless of the stability of the database.


There is one technique, to overcome from this, by maintaining a Backup Directory in the Local Hard Disk or the Server (external storage media such as the floppy disk, zip diskette can also be used).
We can have sub-directories for every day of the week under the main backup directory and regularly take data backup in the following manner depending on the day of the week.


Monday -  C:\TallyBackup\Monday
Tuesday - C:\TallyBackup\Tuesday and so on till Sunday.


Tally has a flexible backup mechanism where we can take a backup of the data from any storage medium into any other medium.
The more commonly used media are floppy drive, hard disk drive, zip drive, tape drive, etc - installed either locally or on a network.

In Backup Screen, the Source of the Backup and Destination of where it has to be stored have to be given and Tally will do as required.


Steps: 

• In the Gateway of Tally, Click on F3:Cmp Info button and select Backup Option.
• The Backup Companies on Disk Screen is displayed.
• To change the Source or the Destination paths, use the [Backspace] key and change the path as we need. <br> The process of backing up data begins when at least one company is selected for the same from the list of companies. <br> To stop selecting companies, select the option End of List, which appears at the top of the selection list.
• The Backup File is stored as TBK900.001. If the backup is taken in a medium likely to extend more than one -- for example, Floppy, then the extension digits (10001, 10002 and so on ) will be stored accordingly.
• If TallyVault password is enabled for a company, Tally will allow us to select only one company at a time from the list for a backup.

Steps to Create Data Backup

Tally allows restoring of data from any medium into any other storage medium. The Restore Companies on Disk Screen is displayed as below:

Steps: 

• In the Gateway of Tally, Select F3:Cmp Info button and click Restore Option.
• The Restore Companies on Disk screen appears.
• The Source and Destination paths displayed in the screen are those that were used last.
• The Source field has to have the appropriate path. It is the path from which we intend to bring back the previous data. <br> Accepting the path will read the contents of the particular file and will then display the list of companies available.
• Select as required and restore the data accordingly.

Thank You....

Sanjeev Sir

Mac Computer Education

9031777421

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